Base fee: 20 € / month
The system itself, once per company. The whole feature set is in it. There is no lower and upper package, so you cannot end up in the situation where the one feature you came for is the one that needs the more expensive tier.
Internal system for SMEs
Clear pricing, worked out for your own numbers
No packages to choose between, no feature locked behind a higher tier, and no sales person to go through. A base fee, a per person fee, and storage. This page does the arithmetic so you do not have to guess at it.
Work out your exact price
The formula is the base fee, plus every user after the first, plus every gigabyte after the first. That is the whole thing. You can work out your own figure below, but you could equally do it on paper, and that is rather the point.
Do you need a system at all?
Six questions, two minutes. A weighted decision matrix works out whether moving to a system pays off for you, or Excel still does the job. We do not always come out on top.
What is the monthly total made of?
Prices are in euro, before tax. There is nothing beyond these lines, no activation, no rollout, no training and no per module fee.
Every further user: 8 € / month
For as many people as actually use it. Someone who opens it once a month is one person. Someone who leaves is off the next month's total. There is no minimum headcount, and no threshold above which you suddenly land in a different band.
Storage: 1 € / GB
The first gigabyte is in the base fee, and for most companies it lasts a long time, because text, tasks, the customer list and the logs take up very little. Storage starts to matter once contracts and photographs go in. You pay for what is there.
Trial: free for 1 month
The trial is your own system, with full functionality and your own data in it, for one month. That is the base case, and some of our offers come with a longer one. It starts free and without a credit card, so this is not the kind of free period you have to remember to cancel before it charges you. One month of real use settles whether your colleagues keep opening it. If you only want a look around, that is what the demo is for, and it needs no signup, but it is not what this pricing covers.
What to measure it against
For a three person company that is about what it costs to take the three of you out to lunch once. At eight people it is a middling stationery order. This is not a number that needs a board discussion, and that is deliberate. If a system takes a rollout project and a leap of faith to adopt, the adopting costs more than the system is worth.
Is the company still growing?
Most price lists will not let you answer that, because the next headcount threshold starts a new package. There are no thresholds here, because every person costs the same as the one before.
From eight people to eleven
The eight person example above was 85 €. With three more colleagues and the same storage it is 109 €. Growth costs 8 € a head, always, at any size. You do not wait for a renewal date, and you do not pay for a bigger package in advance.
When the team is larger
There is a volume discount at higher headcounts. We deliberately do not print a number for it here, because that number ages, and pricing is the one page where a stale figure costs trust directly. If there are more than ten of you, ask and we will tell you.
When the headcount falls
The same in reverse. The fee follows the actual headcount from the next month. No contract amendment, no explanation required. That is not generosity, it is what per person pricing means. If it did not work downwards, it would not be true upwards either.
What is not included in the price?
None of the following is in the price, and none of it is compulsory. If you do not ask for it, it is not there.
There is no setup cost
No installation fee, no project kickoff, no mandatory training day. Setting the trial up runs automatically and takes about half an hour, and the manual and the walkthrough are inside the application, so there is nothing to bill for learning it. The how it works page goes through this step by step.
Help only if you ask for it
You do not need us for this, and we do not bill for rollout or training. Sometimes it genuinely is faster to have someone walk the import or the roles through with you, and then our specialists are glad to help, with no framework agreement. We tell you the hourly rate up front if you ask. This is the point where the total usually runs away, which is why we say plainly that it is your call.
Custom development, if it really is custom
Ask for a feature, and if roughly three quarters of our customers would use it too, we build it for free. It does not reach your invoice. Only work that is genuinely specific to one company is paid, and where that line runs is set out on the custom development page.
When does this cost more than your current systems?
This is another thing better said now. If you run on three free tools today and you fit inside them, this is new spending rather than a saving, and the difference has to be worth what the hunting around costs you in time. If on the other hand five or ten separate subscriptions are running, it is worth adding up their monthly fees, because that total usually surprises whoever has never added it up. We are not promising a percentage saving, because we do not know your numbers. You can do the addition, and we have written down the other side of it.
What you will definitely not find here
No button asking you to request a price, which in practice means telling someone your headcount before you are allowed to know it. No tier has its price left off either. When the last column of a price list says to get in touch, it usually means the price depends on how much the buyer will bear.
What if this is not what you are looking for?
This is the question a tired owner actually wants answered, and the one most price lists leave out. The trial and the subscription that follows it work the same way, and it is the way a streaming subscription works. You cancel, and from the next month there is no charge. No minimum term, no exit fee, and no reason required. The only thing you risk is the time you put in at the start, and only if your colleagues use it at all.
See what you get for that
You can only judge the price once you have seen what it buys. The demo runs on an invented company with its data filled in and needs no signup. Some functions are switched off in it and it resets overnight, so seeing it on your own work is what the trial is for.