The meeting only one person knows about
The time was agreed and written into the organiser's private calendar. If they are
suddenly away, nobody else knows that the meeting is happening at all.
Internal system for SMEs
Calendar
A personal calendar and a team calendar, tied directly to the customers and the tasks they concern, so no arrangement gets lost between private calendars and the company's own records. An event lands on the right customer straight away, and the team can see what is booked without having to ask around.
What does it actually fix?
The appointment with no context
On its own, the entry is just a date and a name. As it comes closer, nobody can say
what was discussed last time or what needs to be prepared.
Two meetings booked over each other
Colleagues arrange meetings with the same customer independently, because neither can
see what the other has already put in the week.
Events that carry their own history
Every entry can be attached to the customer or the project it belongs to, so earlier conversations sit next to the appointment rather than somewhere else.
Day, week, month or list
You can view the same calendar in four ways. The list is the one you check in the
morning, and the monthly view tells you in good time that next week is already full,
so you should not promise anything more for it.
Colour-coded event types
Event types get the names and colours you choose. A site visit and an internal
meeting are not the same kind of day, so they should not look the same in the
calendar.
Your calendar on your phone too
A private calendar link shows your whole calendar in Google, Apple or Outlook, and a
single event can be added there with one click. The external app refreshes on its
own schedule, so it is not instant.
A working calendar, without the machinery
Scheduling tools tend to come with booking rules that nobody in a small team ever uses. Our goal was not a booking engine. We wanted the calendar to belong to the same system as the tasks and the customer records.
3
external calendars that can show it (Google, Apple, Outlook)
~30 min
automated setup
0
separate calendar subscription
Attached to the work, not beside it
The customer record shows the last meeting and the next one, and each kanban card carries the deadline that belongs to it. Reminders reach everyone taking part, not only the person who set them. In the shared team view, everybody can also see who is actually free.
Visibility you set to match how you work
Personal entries are private by default. In the shared team calendar, colleagues can see that you are busy without seeing what it is about. Events attached to a customer are visible to everyone who works with that customer.
Simple planning instead of a booking engine
There is no public booking page where your customers could choose a time themselves, and no automatic conflict handling across dozens of locations. If your work genuinely depends on a public booking calendar, a specialist tool will serve you better. The IntrApp calendar keeps internal scheduling and customer meetings in order.
What most people ask at this point
We did not make these questions up. They are the ones prospective customers ask us most often, and none of the answers is that you will get used to it eventually.
Do we need training?
There is a manual and a step-by-step walkthrough inside the app, so people can find
their own way. There are no training days, and nobody has to become the in-house
expert.
What does it cost to start?
Automated setup takes about half an hour. There is no implementation fee and no
compulsory consultancy day.
How flexible is the trial?
During the trial you work in your own system with your own data, and if it turns
out not to be right for you, you simply cancel.
Ask, and you may not have to pay for it
If a view or a recurrence rule is missing, write to us. If roughly three quarters of our customers would use it too, we build it for free and every customer receives it. Whether a request falls into that group is our decision, because we are the ones who see the whole customer base. We do not promise a delivery date, but we do promise that the request enters development.
Take a look inside
In the demo you can see, on sample data and without signing up, how calendar events connect to customers and tasks. You can try it with your own data during the free trial.
- No sign-up
- No bank card
- Full functionality
Want to see how this would work for you? We will call you back.