The decision everyone remembers differently
A week later everyone tells a different story about what was agreed, and nothing was
written down that would settle it.
Internal system for SMEs
Meetings
You organise the meeting in IntrApp, the invitation lands in the attendees' calendars, and afterwards the minutes record the decisions and the commitments. One click turns a commitment into a task in the project, so who promised what does not stay in someone's notebook.
What does it actually fix?
The commitment that never became a task
Someone took something on in the meeting, but the task never made it to where the work
is tracked. At the next meeting it turns out that it was not done.
The minutes nobody wrote
Everyone waits for someone else to write them, and two weeks later nobody could say
exactly what was said.
Invitations in the calendar, attendees with roles
A meeting starts as a draft, and invitations only go out when you publish it. It always comes with a calendar event, where attendees accept or decline, and you can see all their replies together on the meeting.
Attendee, viewer, external
An attendee can be required or optional. A viewer gets no invitation but can see the
meeting and the minutes. A customer's contact can join as an external attendee and gets
the invitation by email with a calendar attachment, in the customer's language, with no
IntrApp account.
Only the people involved see it
A meeting is visible to its creator, its attendees and its viewers, and to no other
colleague. A draft is visible only to its creator.
An agenda in order
You reorder agenda items by dragging or with the keyboard, and a screen reader
announces where the item has moved.
Summary, decisions, commitments, open questions
After the meeting, the minutes must include a summary, followed by items that can be decisions, action items (commitments to do something), open questions or notes. Without a summary the meeting cannot be closed. While the minutes are missing, the system reminds you every working day, up to ten times.
The commitment becomes a task
One click turns an action item into a task on a project board you are a member of,
with an owner. From then on the commitment lives where the work is, not at the bottom
of the minutes.
A PDF that shows exactly what you can see
The minutes can be downloaded as a PDF at any time, produced fresh on every click,
and nobody else's private comments go into it. You can pass it on to anyone who can
see the meeting.
A follow-up, with its history
You start the next meeting from the previous one, pre-filled, and the two are linked.
A closed meeting cannot be edited by anyone, not even the system administrator, so the
minutes are never rewritten afterwards.
Meetings, not video conferencing
You hold the call wherever you hold it now, and the event can carry the link to the online meeting. IntrApp keeps in order what happens before and after the call, from the invitation and the agenda to the decisions and the commitments.
4
kinds of item in the minutes
1
click, and a commitment becomes a task
10
reminders at most for missing minutes
A meeting is not an island
The meeting appears in the calendar, and the next five are shown on the home screen. A tab on the customer's record lists the meetings held with them, and action items continue on the project board. Search covers the agenda and the minutes too, but only what you are allowed to see.
The invitation decides who sees it
A meeting is visible to its creator, its attendees and its viewers, and to no other colleague. Tasks can be created from the minutes by anyone allowed to create project tasks, and only in projects they are a member of.
Around the meeting, not instead of it
There is no video calling and no audio recording. Open items from earlier meetings are added to the next one by hand for now, an external attendee cannot reply to the invitation inside the system, and the system does not work out what a meeting costs.
If your meetings run on a video conferencing system, there is no need to replace it. IntrApp keeps a record of what you agreed there.
What most people ask at this point
What if nobody writes the minutes?
The system reminds you every working day, up to ten times, and it is the one
notification that cannot be switched off. Without a summary the meeting cannot be
closed.
Can we invite a customer?
Yes, if their contact is already in the system. They get the invitation by email with
a calendar attachment, in the customer's language, and need no IntrApp account.
Do we need a separate calendar?
No. The meeting appears in the IntrApp calendar, and once you subscribe to your
calendar link, you see it in your phone's calendar too.
Ask, and you may not have to pay for it
If a kind of item or a view is missing, write to us. If roughly three quarters of our customers would use it too, we build it for free and every customer receives it. Whether a request falls into that group is our decision, because we are the ones who see the whole customer base. We do not promise a delivery date, but we do promise that the request enters development.
Take a look inside
In the demo you can see, on sample meetings and sample projects and without signing up, how a commitment becomes a task. You can try it with your own data and your own team during the free trial.
- No sign-up
- No bank card
- Full functionality
Want to see how this would work for you? We will call you back.