The document nobody can find
Three colleagues search their mailboxes and their own drives for a contract signed two
years ago, and what turns up is a version nobody will call the final one.
Internal system for SMEs
Files & data
A file here is not something you have to file. It is attached to the customer, the task or the ticket it belongs to, its contents are searchable, and the file history says who touched it and when. No scattered shared drives and no versions nobody can vouch for.
What it actually solves
The version you cannot vouch for
The same file circulates in a shared folder, in an email attachment and on somebody's
laptop, each slightly different.
The deleted file that stayed deleted
After an accidental deletion nobody knows who removed it or when, and without a way
back it holds up real work.
Documents where they actually belong
Every user gets a personal folder, and shared structures can be built alongside it. The folder tree is not the point, though. When you attach a file to a partner, a task, a ticket, a knowledge base article or a note, IntrApp files it in the right place on its own. No hunting for a folder, and no company-wide argument about whether the client name or the year goes first.
It sorts itself
The only filing system that stays tidy is the one nobody has to maintain by hand. A
file attached during the work lands where that work lives, so tidiness is not a
recurring chore on somebody's list.
Search inside the document, not just the name
Text is read out of uploaded PDFs, images and office documents, so a scanned contract
turns up under the name printed inside it, even when the file itself is called
“doc_0043”.
Private by default, shared by name
What you upload stays yours until you share it. Share it with the whole company or
with a few named colleagues, with read or write access. The payroll sheet and the
price list do not have to travel in the same circle.
Starring and ZIP download
Star the document you open every week and it stays at hand for you, without
cluttering anyone else's view. If somebody needs a whole folder, it downloads as a
single ZIP rather than eleven separate clicks.
Traceable actions instead of guesswork
The file history records every file and folder action with the user and a timestamp, going back thirty days, from upload and rename through move, share, preview and download to deletion and restore. This is not surveillance. It answers the question nobody can currently answer, which is what happened to this file.
Disputes without guesswork
When a customer says they never received it, the log says when it was shared, with
whom, and when it was downloaded. That is not about blaming anyone. It closes in a
minute what otherwise circulates for two days.
A bad click is reversible
A deleted file does not vanish on the spot. It goes to the recycle bin and can be
restored, so one hurried moment stops being a lost afternoon.
Filter, do not scroll
The log is not an endless feed you have to read through. Narrow it to one person, one
action or one week, and there it is.
Being found, not being elaborate
Traditional document systems arrive full of things that slow the day down, from permission matrices to approval chains and metadata schemes. In a growing company the problem is rarely a missing retention policy. It is that an important contract simply cannot be found.
1
place the contract lives
~30 min
automated setup
0
implementation fee
One surface instead of separate storage
File handling connects to the rest of the system. Every related contract opens straight from the customer record, the specification attached to a task is there for whoever picks the task up, and the attachments on a knowledge base article live in the same place. The file history records events the same way everywhere.
Different levels for different data
Visibility follows what the data is. Files are private by default and shared by name, with read or write access. Folders can be opened to an individual or a team. The detailed file history is for administrators only.
Clean handling instead of unnecessary complexity
There are no multi-step approval chains and no compliance archive. The file history records access, not the full version history of a document.
If you work in a regulated industry and the lifecycle of your documents has to stand up to an audit, that calls for a dedicated system and you will be better off with one. What this is for is everyday company paperwork, kept simple and dependable.
What people usually ask at this point
These are not our questions, they are the ones we get most often. None of the answers is that you will get used to it.
“Do we need training?”
There is a manual and a step-by-step walkthrough inside the app, so people find their
own way in. No training days, and nobody has to become the in-house expert.
“What does it cost to start?”
Automated setup takes about half an hour. There is no implementation fee and no
compulsory consulting day.
“How flexible is the trial?”
During the trial you work in your own instance with your own data, and if it turns
out not to be right, you cancel it.
Ask for it, and you may not have to pay
If an export format or a filter is missing, you should not have to solve it in another tool. Write to us, and if roughly three quarters of our customers would use it too, we build it for free. What is specific to you gets built under a separate agreement. Whether a request falls into that group is our call, because we are the ones who see the whole customer base, and what we promise is not immediate delivery but that the request enters development.
Look before you decide
The demo runs on the full data of a made-up company, with no sign-up, so you are not looking at empty folders. To see it on your own documents, that is what the trial is for.