Internal system for SMEs

Invoicing

Invoicing follows every document from issue to payment. It does not replace your accounting software; it covers the stretch before the data reaches your accountant. Along the way it keeps an accurate record of what you are owed, what you owe and which payments have come in.

Open the demo See how it works

Why this page exists

What does it actually fix?

The invoice that lives apart from the books

You issue invoices in one program, track income in a spreadsheet and check the bank statement line by line, by hand. That is three separate places, and none of them knows about the others.

The number you have to trust

If anyone can edit or delete a document after it has been issued, gaps appear in the numbering. Your accountant will ask about them, and those questions are hard to answer after the fact.

The recurring invoice someone always forgets to send

A customer on a monthly fee receives the same invoice every month, yet someone still has to remember to prepare it every time.

What invoicing does

From issuing to money in the bank

Every document is kept in one shared register, from the draft and the issued invoice to the cancellation and the correction.

Invoices

You issue an invoice from a draft, and it only receives its number at that moment, so the sequence has no gaps. You can invoice in several currencies, to a company or a private individual, and pick line items from the product catalogue, up to 200 on one document. If the invoice currency differs from your company's base currency, the exchange rate for the fulfilment date goes onto it.

Recurring invoicing

You set up a template for one customer and one set of line items, and the system prepares the invoice from it every month by itself. It can issue the invoice straight away, or prepare it as a draft if you would like to check it before it is sent.

Cancellations and corrections

An issued invoice is final, and not even the system administrator can change it. You correct it with a cancellation or a correction invoice, each a separate numbered document linked to the original in both directions. A pro forma becomes an invoice or an advance invoice in one step, and an advance invoice becomes a final invoice.

Sent to the customer in their language

Once an invoice has been issued, the system emails it to the customer by itself, as a PDF, in the language of the document. If issuing fails, the system does not retry on its own, because a retry could create two legal documents. Instead, it tells you, and you decide.

Certified invoices and accounting

Certified invoices through your provider, exports for your accountant

IntrApp does not issue certified tax invoices itself. For live use you connect an external invoicing provider that issues certified invoices in your company's country and also handles the reporting to the tax authority. Companies in Hungary can choose Billingo, Számlázz.hu or InnVoice, whichever they already have an account with. Without a provider, documents carry an “UNCERTIFIED INVOICE” watermark and must not be sent to customers.

A connection test that issues nothing

When you connect the invoicing provider, a test call checks the connection without creating a document. Where the provider supports it, the test also shows whether its connection to the tax authority has been set up.

Exports for your accountant's software

You hand issued invoices over to your accountant's software as a file. For Hungarian accounting software there is NAV XML, the format ExPanda, Forintsoft and Hessyn ask for, and for RLB both a double-entry and a single-entry version. Only tax documents go into the file, so pro formas and drafts are left out.

Money received is tracked in cash flow

You record a payment on the invoice itself. Bank statement matching, receivables and monthly cash flow have a page of their own, together with invoices issued elsewhere and invoices from your suppliers.

Cash flow

The invoice list in IntrApp, with document type, customer, status, gross total, issue date and payment due date, with drafts among the issued invoices.

Where we stop

Invoicing, not a bookkeeping system

IntrApp has no general ledger, tax returns or year-end close, and your accountant continues to handle those. What it does is show you exactly who owes you and whom you owe, backed by strictly continuous numbering.

200 line items fit on a single invoice

1 currency per invoice, at the fulfilment date rate

0 separate module fee

How it fits together

Money tracked, not just invoiced

Every invoice is linked to the customer it was issued to, and cash flow shows straight away whether it has been paid. You do not have to search separately to find out how much each customer owes.

Frequently asked

What most people ask at this point

We did not make these questions up; they are the ones prospective customers ask us most often. None of the answers is that you will get used to it.

Do we need training?

No. IntrApp has a built-in manual and a step-by-step walkthrough, so people find their own way in. There are no training days, and nobody has to become the in-house expert.

What does it cost to start?

The automated setup takes about half an hour. There is no implementation fee and no compulsory consulting day.

How flexible is the trial?

During the trial you work with your own company's data, and if it turns out not to be right for you, you can cancel at any time.

If something is missing

Ask, and you may not have to pay for it

If a document type or an export format is missing, tell us. If most of our customers would use it, we build it for free, and every customer gets it. Needs that are specific to your company receive a separate quotation. We decide which group a request belongs to, because we can see the whole customer base. We do not promise a delivery date, but we do promise that the request goes into development.

Custom development

Take a look inside

The demo shows the whole system with sample projects, sample customers and sample documents, with no sign-up and no card, and you cannot break anything because it resets every night. To try it with your own data, that is what the trial is for.

No sign-up
No bank card
Full functionality

Open the demo Start the free trial

Want to see how this would work for you? We will call you back.