Employee records scattered across several places
Employee data is often kept in parallel in spreadsheets, with the payroll accountant
and in internal emails, so it is hard to tell which version is up to date.
Internal system for SMEs
HR
You manage employee data, documents and the structure of your organisation in the same system, and you decide exactly who sees what. Managers only see their own direct reports, without their personal data. Salary information requires a separate permission, and the system logs every view.
What does it actually fix?
The probation period nobody noticed ending
The end of probation and the expiry of a fixed-term contract are hard legal deadlines,
and a missed one cannot be put right afterwards. Even so, whether anyone notices in time often
depends on a single calendar entry.
Salary data without proper protection
In a shared spreadsheet, salaries often sit next to leave days, so colleagues who
should not see them can see them anyway.
From employee records to employee documents
All the data is kept in one register, but clearly defined roles control who can access what.
Employee register
Name, position, organisational unit and direct manager are shown in one shared list.
Colleagues with manager permission only see their direct reports, without sensitive
personal data such as home address or date of birth. An employee does not need a
login, so you can add manual workers and subcontractors too, and they do not count
towards your user seats.
Data change requests
Employees cannot edit their own data directly. A change request has to be approved,
and a rejection must come with a reason, so the colleague knows what to correct. On
approval, the system writes the change itself rather than someone typing it in, so
nothing gets mistyped.
Employee documents
Employment contracts, job descriptions, medical fitness certificates and diplomas are
kept in a protected place, and the system tracks their expiry. Sharing set up in the
file manager grants no access here, and managers cannot see their reports' documents
either.
HR reminders, with no setup
Every morning the system checks the dates and reminds you 14 days before a probation
period ends and 30 days before a fixed-term contract expires. These two reminders also
arrive by email, because they concern hard legal deadlines.
Org chart
The system draws who reports to whom from the reporting lines by itself, including
colleagues without a login. You start a new colleague's onboarding from a project
board template.
Leave & payroll close
Leave requests, leave entitlements, the work calendar and the monthly close for payroll
are covered on their own page.
Leave & payroll close
HR records, not payroll software
IntrApp does not run payroll. Instead, it produces a locked, reliable data set that your payroll accountant can work from. Salary data requires a strictly limited permission, and the system records every view separately in the audit log.
14 days
before probation ends, the system reminds you
30 days
before a fixed-term contract expires
0
separate module fee
Visibility is set by the role in the organisation
Without HR administrator permission, managers only see the members of their own team, without their sensitive data. Salary details are available only to designated colleagues, and the system logs every view.
What most people ask at this point
We did not make these questions up; they are the ones prospective customers ask us most often. None of the answers is that you will get used to it.
Do we need training?
No. IntrApp has a built-in manual and a step-by-step walkthrough, so people find their
own way in. There are no training days, and nobody has to become the in-house expert.
What does it cost to start?
The automated setup takes about half an hour. There is no implementation fee and no
compulsory consulting day.
How flexible is the trial?
During the trial you work in your own system with your own data, and if it turns
out not to be right for you, you can cancel at any time.
Ask, and you may not have to pay for it
If a document type or a reminder is missing, tell us. If roughly three quarters of our customer base would use it, we build it for free, and every customer gets it. We decide whether a request falls into that group, because we can see the whole customer base. We do not promise a delivery date, but we do promise that the request goes into development. Anything specific to your company is built under a separate agreement.
Take a look inside
The demo shows the whole system with sample projects, sample customers and sample documents, with no sign-up and no card, and you cannot break anything because it resets every night. To try it with your own data, that is what the trial is for.
- No sign-up
- No bank card
- Full functionality
Want to see how this would work for you? We will call you back.